VP, HRIS (System Security, Integration & Compliance Lead)

Job Title: VP, HRIS (System Security, Integration & Compliance Lead) Company: SMBC Group SAP Module: SAP HCM Roles & Responsibilities: * User Access Governance * Own and maintain the User Access Matrix for HR systems, ensuring access rights are aligned with job responsibilities, approval authorities, and segregation of duties requirements. * Review and coordinate user access requests, changes, and removals in accordance with established control procedures. * Conduct periodic access reviews and recertification to validate user access and identify excessive, conflicting, or unauthorized access. * Ensure timely de-provisioning of access for transferred or terminated employees. * Maintain documentation and evidence for access approvals, reviews, and remediation actions. * Security and Compliance Review * Review HR systems and related processes to ensure compliance with information security requirements, regulatory standards, and Head Office policies. * Assess system controls, user roles, workflow approvals, and data protection measures for compliance gaps. * Work with Information Security, Risk, Compliance, and Audit teams to address findings, remediation actions, and control enhancements. * Monitor compliance with internal governance standards and support issue escalation where needed. * Maintain audit-ready documentation for system controls, compliance reviews, and policy adherence. * System and Data Integration Management * Oversee the management of HR system and data integrations with internal applications and third-party systems. * Coordinate with IT and vendors on integration design, testing, implementation, monitoring, and issue resolution. * Ensure data transfers are accurate, secure, timely, and compliant with data governance and privacy requirements. * Maintain documentation of integration processes, controls, dependencies, and change history. * Support system upgrades, interface changes, and testing activities to minimize operational risk. * Third-Party Risk Management * Manage third-party risk assessments and compliance reviews for HR technology vendors, outsourced service providers, and related partners. * Coordinate due diligence, onboarding reviews, ongoing risk monitoring, and periodic reassessments in line with regulatory and internal policy requirements. * Partner with Procurement, Risk, Compliance, Legal, and Information Security teams to ensure vendors meet security, privacy, operational, and compliance standards. * Track and follow up on remediation actions arising from vendor reviews, audits, or risk assessments. * Maintain vendor risk documentation and monitoring records. * Regulatory and Head Office Compliance * Ensure HRIS operations comply with applicable regulatory requirements, internal governance frameworks, and Head Office policies. * Translate policy and control requirements into practical procedures and system controls. * Monitor changes in regulations, internal standards, and governance expectations that may affect HR systems and processes. * Prepare reports, documentation, and evidence for internal management, auditors, regulators, and Head Office reviews. * Support the implementation of control enhancements to strengthen compliance and reduce operational risk. * Business Continuity Planning * Design, maintain, and periodically review the Business Continuity Plan (BCP) for HR systems and HRIT operations. * Identify critical systems, key risks, operational dependencies, recovery priorities, and contingency arrangements. * Coordinate business impact assessments and recovery planning with HR, IT, and relevant stakeholders. * Organize periodic testing of business continuity and disaster recovery procedures and track remediation of any identified gaps. * Maintain up-to-date business continuity documentation, escalation protocols, and incident response procedures. * Contract Management * Support and manage contract administration for HR technology vendors and service providers. * Coordinate with Procurement, Legal, and business stakeholders on contract review, renewal, amendment, and termination processes. * Ensure contractual terms align with regulatory requirements, internal policy standards, service expectations, and risk controls. * Monitor contract obligations, service level agreements (SLAs), renewal timelines, and compliance requirements. * Maintain an accurate repository of contracts, key terms, obligations, and renewal schedules. * Documentation, Reporting, and Audit Support * Maintain comprehensive documentation for access governance, compliance reviews, integrations, vendor risk assessments, business continuity plans, and contracts. * Prepare regular and ad hoc reports on access reviews, compliance status, vendor oversight, integration performance, contract renewals, and business continuity readiness. * Support internal and external audits by providing timely, accurate, and complete information and evidence. * Track issues, action items, and remediation plans to ensure timely closure and effective control management. * Stakeholder Management and Collaboration * Collaborate with HR, IT, Risk, Compliance, Procurement, Legal, Audit, and external vendors to ensure effective governance and risk management across HR technology. * Serve as a key contact for HRIS governance, compliance, vendor, and continuity-related matters. * Provide guidance to stakeholders on policy requirements, controls, and best practices. * Support continuous improvement initiatives to enhance HRIS governance, compliance, resilience, and operational effectiveness. * Strong understanding of role-based access controls, segregation of duties, user provisioning, and system security governance. * Knowledge of HR systems such as SAP SuccessFactors, Workday, Oracle HCM, or similar platforms. * Familiarity with system integration concepts, data interfaces, APIs, and change control processes. * Understanding of regulatory compliance, third-party risk management, internal controls, and business continuity principles. * Basic understanding of contract terms, SLAs, and vendor governance frameworks. * Proficiency in Microsoft Office applications, particularly Excel, PowerPoint, and Word. * User Access Matrix is accurate, current, and supported by effective review and approval processes. * HR systems remain compliant with regulatory, audit, contractual, and Head Office requirements. * System and data integrations operate effectively with appropriate controls and minimal disruption. * Third-party risk and vendor compliance activities are completed accurately and on time. * Business Continuity Plan is well-documented, regularly tested, and operationally effective. * Contracts are properly tracked, renewed, and managed in compliance with organizational standards. * Audit findings, compliance gaps, and vendor issues are addressed and remediated promptly. Work Location: Singapore, Singapore Availability: Full time

Requirements Education * Bachelor’s degree in Human Resources, Information Systems, Business Administration, Risk Management, Information Security, or a related discipline. Experience Preferred Qualifications * Experience with SAP SuccessFactors role-based permissions and security administration. * Familiarity with financial services regulations, audit requirements, and Head Office governance models. * Professional certifications such as CISA, CRISC, CISSP, CBCP, PMP, or related certifications are an advantage. * Experience working in regional or global organizations with complex governance structures. Experience Required: mid-senior level Key Skills: SAP SuccessFactors, Procurement Salary: Not disclosed