Purchase Executive

Job Title: Purchase Executive Company: Ethics Infotech LLP Job Category: SAP MM Roles & Responsibilities: * + 1-2 years of experience in purchase/procurement of computer equipment, peripherals, and accessories, preferably in an IT services, systems integration, or equipment distribution environment + Good working knowledge of desktops, laptops, servers, networking equipment, storage systems, peripherals, and related components + Experience in dealing with OEMs, distributors, and vendors for quotations, follow\-ups, and deliveries + Working knowledge of ERP/procurement platforms (Odoo, SAP MM, or equivalent) and MS Excel + Good communication, negotiation, and follow\-up skills, with attention to detail and ability to manage multiple orders Role \& Responsibilities ---------------------------- Work Location: Gujarat, India Availability: Full time

Skills ---------- * Sourcing \& Vendor Coordination* * + Support the Purchase Manager in sourcing computer equipment, peripherals, and accessories — desktops, laptops, servers, networking equipment (routers, switches, firewalls), storage systems, and related components + Identify and coordinate with OEMs, authorized distributors, and system integrators to meet requirements within the required timelines + Maintain and update the approved vendor list, vendor contact details, and product/price catalogues + Assist in vendor onboarding by collecting and verifying vendor documents (GST, PAN, bank details, etc.) + Track market trends, product availability, and EOL/EOS notices, and flag potential supply issues to the Purchase Manager * Quotations, Negotiation \& Cost Support* * + Raise RFQs and obtain quotations from multiple vendors against purchase requisitions + Prepare comparative statements covering price, specification, delivery timelines, warranty, and payment terms + Negotiate prices, delivery schedules, and warranty/support terms with vendors within the limits set by the Purchase Manager + Conduct regular price checks and benchmarking to help maintain competitive pricing * Technical Understanding \& Requirement Handling* * + Coordinate with IT, engineering, and project teams to understand requirements and confirm the technical specifications before ordering + Ensure quotations and supplied items match the specification, model, quantity, and quality requested + Maintain working knowledge of product configurations, compatibility, and interoperability across equipment categories * Procure\-to\-Pay (P2P) \& ERP Operations* * + Handle day\-to\-day purchase operations — requisition review, purchase order preparation and issuance, order confirmation, and delivery follow\-up + Coordinate with the warehouse for goods receipt (GRN) and verify received material against the PO and delivery challan + Support accounts in invoice verification and reconciliation, and resolve vendor billing or payment queries + Record all purchase transactions accurately in the ERP system (Odoo or equivalent) with proper documentation + Follow approval workflows and the authorization matrix as per company policy * Order Tracking, Warranty \& Inventory Support* * + Follow up with vendors on open orders, track deliveries, and keep requesting teams informed of status and delays + Maintain records of warranty, AMC/support contracts, and serial numbers for purchased equipment + Coordinate warranty claims, RMA, and vendor repair/replacement follow\-ups + Work with IT and warehouse teams to monitor stock levels and raise timely replenishment requirements * Compliance \& Documentation* * + Ensure purchase documents comply with GST, TDS, and company procurement policies, and support import/customs paperwork where applicable + Maintain organized, audit\-ready records of quotations, POs, invoices, delivery documents, and vendor communication + Support the Purchase Manager in preparing and following up on vendor agreements, SLAs, and terms \& conditions * Reporting \& Process Improvement* * + Prepare periodic purchase MIS reports, such as pending POs, vendor\-wise purchases, and price comparisons + Support spend analysis and cost\-saving reporting for the Purchase Manager + Suggest improvements to purchase processes and assist with e\-procurement/digital tool adoption * Good to Have: * + MBA or postgraduate diploma in Materials Management, Supply Chain Management, or Operations + Certification or training in procurement or supply chain management + Prior experience in pharma, logistics, warehouse automation, or government\-sector procurement + Familiarity with e\-procurement/e\-sourcing platforms and digital procurement tools Key Skills: SAP MM, Procurement, Materials Management Salary: Not disclosed