Planning Executive (UAE National)

Job Title: Planning Executive (UAE National) Company: Seddiqi Holding Job Category: SAP MM Roles & Responsibilities: Seddiqi Holding is a Family\-owned and managed company with a unique, diversified portfolio of businesses and brands across numerous sectors. The business includes Ahmed Seddiqi, Seddiqi Properties, Swiss Watch Services and Mizzen. We are looking for a Planning Executive who will be responsible to support the FM planning team in managing the end\-to\-end lifecycle of operational sourcing activities and vendor transactions. This includes managing purchase requisitions (PRs), purchase orders (POs), vendor coordination, and ensuring accurate documentation and updates in ARIBA and SAP/CAFM systems. Key Responsibilities: * Check \& analyse the operations flow data and plan the monthly operational requirements specially related to creating PR’s for specific services \& materials. * Manage a professional tracker for planning \& managing the PR’s for fixed AMC services. * Review the monthly expense data, analyse the data and give correct insights to the line manager. * Create Purchase Requisitions (PRs) in SAP and ARIBA based on approved scopes, quotations and justifications received from FM Helpdesk and Operations teams. * Coordinate with the GP team to ensure timely issuance of Purchase Orders (POs), prioritizing requirements based on operational urgency. * Support in preparing and documenting approval notes for family properties and Ad\-hoc facilities expenses as per the approved DoA. * Collaborate with the finance team and ensure appropriate usage of expense codes and alignment with approved budgets before raising PRs. * Liaise with vendors to provide updates on pending POs and facilitate timely initiation of work. * Follow up with vendors for submission of service completion reports and required documentation to enable prompt PO closure. * Coordinate with the Helpdesk and Operations team to confirm service delivery prior to initiating Goods Receipt Notes (GRNs) and Service Entries (SEs) in the system. * Maintain and regularly update ARIBA, SAP system, and Smartsheet trackers with accurate data related to POs, GRNs, SEs, and payment status. * Assist in invoice processing and Statement of Account (SOA) reconciliation for assigned vendors. * Work closely with the Finance team to ensure timely release of vendor payments. * Conduct regular follow\-ups and meetings with assigned vendors to review open POs and payment status. * Support in monthly Service Entry (SE) posting for Annual maintenance contracts (AMC) for various properties post confirmation from Operations team to ensure accurate and timely financial month end closing. * Monitor and manage approval documentation for insurance\-related expenses and ensure timely updates to the insurance expense tracker. * Ensure all procurement and financial activities comply with internal policies and audit requirements. * Support all system migration activities from SAP to ARIBA and ensure that FM vendor master database in system is consistently updated. * Assist in preparing FM monthly reports, including vendor spend analysis, open PO\-GRN and utility (Etisalat, DEWA etc.) tracking dashboard. * Assist in collecting data, benchmarking, or preparing insights as requested by the line manager. In order to be successful in this role, you should have: Work Location: Dubai, United Arab Emirates Availability: Full time

* Bachelor’s degree in administration / commerce/ engineering field * 1\-3 years job related experience. * Supplier relationship management experience. * Should have good working knowledge of Word, Excel \& PowerPoint. * Should have basic knowledge of SAP/CAFM/ARIBA systems and procedures. Key Skills: Procurement, Purchase Orders Salary: Not disclosed