Debtors Clerk

Job Title: Debtors Clerk Company: Fullserve Services Pty LTD Job Category: SAP SD Roles & Responsibilities: Job Description DEBTORS CLERK Job Title Debtors Clerk Reports To Finance Manager / designated supervisor 1\. JOB PURPOSE To provide accurate and timely accounts receivable, cashbook and accounts payable administration. The role supports effective cash flow, accurate allocation and reconciliation of transactions, supplier and customer account maintenance, financial controls, and reliable month\-end reporting in accordance with company procedures and applicable financial requirements. 2\. KEY RESPONSIBILITIES AND DUTIES A. Debtors / Accounts Receivable Maintain accurate customer account records, invoices, statements, receipts and supporting documentation. Monitor aged debtors, follow up overdue balances professionally by email and telephone, and maintain clear collection notes. Resolve customer billing queries by coordinating with operations, contract owners and other relevant departments. Prepare aged\-debtors reports, collection updates, reconciliations and escalations for the Finance Manager. Recommend escalation of long\-outstanding or disputed accounts in line with the company's credit\-control and approval procedures; refer legal action to authorised management. B. Cashbook and Bank Reconciliations Capture daily bank transactions and maintain accurate cashbook records in the accounting system. Match receipts, payments, bank charges and other transactions to supporting documents and the correct general ledger accounts. Maintain records of deposits, electronic transfers, payment confirmations and other cashbook supporting documents. C. Creditors / Accounts Payable Receive, check and capture supplier invoices and credit notes, ensuring that required supporting documents and approvals are in place. Maintain complete and organised supplier records and respond to supplier account queries professionally. Assist with month\-end and year\-end close activities, including reconciliations, schedules, accrual information and supporting files. Maintain accurate electronic records and ensure documents are filed securely and can be retrieved for audit purposes. Support internal and external audits by providing reconciliations, transaction records and supporting documentation when requested. Perform other reasonable finance and administrative duties consistent with the role, as assigned by the line manager. Comfortable using email, document management tools and accounting/ERP systems to capture, retrieve and report financial information. Strong organisation, planning, prioritisation and deadline\-management skills. Ability to work independently, collaborate across departments and manage competing month\-end priorities. Internal: Finance team, Operations, Procurement, Contract/Account Managers and other authorised departments. External: Customers, suppliers, banks and auditors, within the scope of delegated authority. This job description outlines the principal duties and requirements of the position and is not an exhaustive list. Duties may reasonably be adjusted to meet operational requirements, provided they remain appropriate to the role. Any legal, financial or credit\-control action requiring delegated authority must be approved by the relevant authorised manager. Work Location: Alberton, Gauteng, South Africa Availability: Full time

3\. MINIMUM QUALIFICATIONS National Senior Certificate (Grade 12\), with Mathematics or Mathematical Literacy and/or Accounting preferred. A certificate or diploma in Bookkeeping, Accounting, Finance or a related field is preferred; equivalent relevant experience may be considered. 4\. EXPERIENCE 0 years' relevant experience in accounts receivable, cashbook and/or accounts payable administration is recommended. Experience using an accounting or ERP system is required; experience with the organisation's systems will be advantageous. Proficiency in Microsoft Excel, including sorting, filtering, formulas and reconciliation schedules; experience with pivot tables is advantageous. Compliance with approval processes, record\-retention requirements and audit requests. Key Skills: Billing Salary: Not disclosed