Accounts Officer - Bill Passing

Job Title: Accounts Officer - Bill Passing Company: KG Information System Private Limited ( KGiSL) Job Category: SAP SD Roles & Responsibilities: * Verify, scrutinize, and process vendor invoices related to civil, electrical, plumbing, HVAC, and other project\-related works. * Ensure bills are supported by approved Purchase Orders (POs), Goods Receipt Notes (GRNs), work completion certificates, and other required documents. * Validate quantities, rates, taxes, and contractual terms before processing payments. * Coordinate with the Procurement, Projects, and Site Engineering teams to resolve invoice discrepancies. * Ensure timely bill passing in accordance with company policies and payment schedules. * Process vendor payments after obtaining necessary approvals. * Reconcile vendor ledgers and resolve outstanding issues. * Monitor advance payments, retention amounts, and security deposits where applicable. * Maintain accurate records of vendor transactions and payment status. * Handle vendor, project, and internal stakeholder escalations related to invoice processing, payment delays, and account discrepancies. * Coordinate with cross\-functional departments to ensure timely resolution of escalated issues. * Maintain proper documentation of escalations, actions taken, and closure status. * Provide regular updates to management on critical pending cases and resolutions. * Work closely with Project Managers, Site Engineers, Procurement, and Stores teams to verify billing documents. * Track project\-wise expenditures and support cost monitoring. * Ensure project\-related financial transactions are accurately recorded. * Maintain accurate accounting records in the ERP system. * Support month\-end and year\-end closing activities. * Ensure compliance with GST, TDS, and other statutory requirements applicable to vendor payments. * Assist in internal, statutory, and tax audits by providing the required documentation. * Prepare reports on bill passing status, pending invoices, vendor aging, and payment schedules. * Generate project\-wise expenditure reports and management information system (MIS) reports. * Monitor outstanding liabilities and support cash flow planning. * Identify bottlenecks in invoice processing and recommend improvements. * Ensure adherence to internal controls and approval workflows. * Support digitization and automation initiatives within the Accounts Payable process. Work Location: In person Work Location: India Availability: Full time

* Good understanding of civil construction materials such as cement, steel, aggregates, ready\-mix concrete (RMC), tiles, plumbing materials, and finishing items. * Working knowledge of electrical materials including cables, switchgear, panels, transformers, lighting fixtures, conduit systems, and MEP components. * Ability to verify material descriptions, specifications, quantities, rates, and measurement units against purchase orders and invoices. * Familiarity with construction billing, work orders, BOQs (Bill of Quantities), and project accounting practices. * Proficiency in ERP systems (SAP, Oracle, Tally Prime, or equivalent) and Microsoft Excel. * Strong analytical, negotiation, and problem\-solving skills with excellent attention to detail. Benefits: Key Skills: Billing Salary: INR 20000 - 30000 per monthly